Nextcloud/AccountRetention

Account retention

Formerly known as User retention

• Accounts are deleted when they did not log in within the given number of days
• This will also delete all files and other data associated with the account
• Different retention possible for normal accounts and accounts of the guests app
• Exclude accounts based on group memberships (default: admin group)
• Exclude accounts that never logged in (default: enabled)

Accounts that never logged-in

By default, accounts that have never logged in at all, will be spared from removal.

To also take them into consideration, set the config flag accordingly

$ occ config:app:set user_retention keep_users_without_login --value='no'

In this case the number of days will start counting from the day on which the account has been seen for the first time by the app (first run of the background job after the account was created).

Anwendung

Retention set to 30 days

Account created	Account logged in	keep_users_without_login	Cleaned up after
7th June	14th June	yes/default	14th July
7th June	14th June	no	14th July
7th June	-	yes/default	-
7th June	-	no	7th July

Reminders

It is also possible to send an email reminder to accounts (when an email is configured). To send a reminder 14 days after the last activity:

occ config:app:set user_retention reminder_days --value='14'

You can also provide multiple reminder days as a comma separated list:

occ config:app:set user_retention reminder_days --value='14,21,28'

Note: There is no validation of the reminder days against the retention days.

https://github.com/nextcloud/user_retention

TMP

Accounts that never logged-in

By default, accounts that have never logged in at all, will be spared from removal.

To also take them into consideration, set the config flag accordingly

$ occ config:app:set user_retention keep_users_without_login --value='no'

In this case the number of days will start counting from the day on which the account has been seen for the first time by the app (first run of the background job after the account was created).

Anwendung

Retention set to 30 days

Account created	Account logged in	Benutzer_ohne_Anmeldung_behalten	Aufgeräumt nach
7. Juni	14. Juni	yes/default	14. Juli
7. Juni	14. Juni	nein	14. Juli
7. Juni	-	Ja/Standard	-
7. Juni	-	nein	7. Juli

Erinnerungen

Es ist auch möglich, eine E-Mail-Erinnerung an Konten zu senden (wenn eine E-Mail konfiguriert ist). Um eine Erinnerung 14 Tage nach der letzten Aktivität zu senden:

occ config:app:set user_retention reminder_days --value='14'

Sie können auch mehrere Erinnerungstage als kommagetrennte Liste angeben:

occ config:app:set user_retention reminder_days --value='14,21,28'

Hinweis: Es findet keine Validierung der Erinnerungstage gegenüber den Aufbewahrungstagen statt.

1. https://github.com/nextcloud/user_retention