TODO: What is a Business meeting in one sentence

Preparation

For an efficient and productive meeting we have to be sure that there are contents and discussions that deserve to be faced in the meeting.
- no useless meeting are allowed!!
We should think about what is a meeting and what kind of meeting we would like to have.
- (informative meeting, informal meeting, brainstorming, updating meeting... etc...).
Meetings are time-consumption, this mean that time used for meeting is time subtracted to work.
It is useless and unproductive to organize meetings without anything to talk about.
- Every meeting has a cost in time terms.
The choice of the place in which the meeting take place should be carefully took into consideration.
- The meeting should be organized in an appropriate room in terms of size, technologies and space organization according to the kind of meeting and its goals.

Agenda

A very good strategy for organize a good meeting is to fix the meeting goals before and plan the discussion that will happen during the meeting.
A guideline (agenda) of the main points should be drawn up. In this way the time consumption will be optimized.
- The goals of the meeting should be clear to all the participants before the meeting take place, in this way all the participants will have the time to get ready to face up and discuss the topics.
On the other side, all the participants should show up at the meeting prepared, with a list of the questions and the interventions they want to bring to the common environment.

It is crucial to invite only the necessary people at the meeting.
- People who can’t carry any improvement to the project should be not invited to the meeting.
The less participants will attend the meeting, the more they will feel involved in the meeting and in the action.
Planning the day is very important for workers, so it is very useful to schedule the begin and the end of the meeting.
It is necessary to be sure that all the participants will be present at the meeting on time.

Meetings are for companies and enterprises the moment in which all the members of a team, or the participants of a project meet up all together and share their ideas about how to improve what they are doing, they can coordinate their actions and update others about their intake and progresses.
- Sharing ideas, giving feedbacks and listen to other people's opinion help the participants of a project to improve their work.
- Listening a feedback from others is always a good confirmation about our job or an alarm bell if we are following the wrong path.
Meetings should be the opportunity for companies/enterprises to plan and schedule business process.
- Every activity and task can be discussed during the meetings in a cross-departmental context.
Goals and achievements can be determined and planned.
Only after that all the participants of the meeting agree on the points treated during the meeting they can start to work on the task of their competence in a coordinated and more efficient way.
- It is important that all the departments and functions work synchronized in order to achieve goals in a harmonic way

Every meeting should be moderated by a speaker (or moderator) that will lead the meeting through the planned points
The moderator should interpret all the qualified participants for any point
Moderator is responsible for the conduct of the meeting. He has to ensure all the points are faced and satisfactorily treated.

It is useful to note down in a report the points and the topics faced during the meeting by the participants, their interventions and outcomes for every point .
The report should be filed and stored for future consulting.
It is crucially important to monitor the members activity and the company/enterprise trend according to time-scheduled goals which are shared between all the departments.
- Meetings are useless if project members will not do what they planned during the meeting.